Medical Records Assistant

Children’s Clinics is seeking a Full-Time Medical Records Assistant.

Located in beautiful Tucson, Arizona, Children’s Clinics is a welcoming, integrated, outpatient medical facility serving Southern Arizona’s children and their families. We provide over 25 medical and dental specialty clinics, primary care, behavioral health and outpatient rehabilitative therapy. The Clinic is centrally located and easily accessible. Join our team if you are mission driven and seeking a rewarding and fun career opportunity.

In addition to competitive salary, we provide you and your family with a comprehensive benefits package including:

• Medical, Dental, Vision

• 401(k) with company match

• Group Term Life in addition to voluntary life insurance

• Corporate Care (sick child/adult/pet and Tutoring Support)

• Pet Care program

• Tuition reimbursement

• Paid Sick, Paid Holidays and Paid Time Off

• Supplemental insurance

• Flexible Work Strategies (depending on position)

• And more…

  As a member of the team, the Medical Records Assistant collects, coordinates, maintains and screens requests for release of patient medical record information as per Children’s Clinics established policies & procedures. Maintains strict confidentiality of patient information while delivering exceptional customer service. Performs clerical work including sorting, assembling, and scanning documents utilizing an EMR/EHR system.

  High school diploma or general education degree and a minimum of 1 year required related medical records experience and or medical related training. Bilingual (English/Spanish) and RHIT or RHIA certification preferred. Experience with EMR/EHR (NextGen) a plus.

  Please apply on-line at https://www.childrensclinics.org/about/careers/

Qualifications

JOB TITLE: Medical Records Assistant

JOB CODE: Z0021

DEPARTMENT: Medical Records

JOB GRADE: 4

REPORTS TO: Supervisor Medical Records

FLSA: Non-Exempt

REVIEWED: 03/2023

SUMMARY

This position is responsible for maintaining confidentiality of records and ensuring they are complete, accurate, and adhere to Joint Commission, state, and federal standards. This position collects, coordinates, maintains and releases patient medical records as per facility policies and procedures

ESSENTIAL FUNCTIONS

Ensures the completeness and availability of all patient medical records as needed

Maintains medical records functions to include pulling, copying, and filing, assembling, and retrieving patient records

Ensures releases of information are HIPAA compliant. Processes confidential releases of information and records the entries in a confidential manner

Communicates with staff and providers

Performs other duties as required and assigned

KNOWLEDGE, SKILLS AND ABILITIES

Skill and familiarity with Practice Management Systems

Skill and knowledge of maintaining an EHR system; NextGen knowledge preferred

Ability to maintain confidentiality of patient data according to HIPAA regulations

Ability to assist clinical operations with all medical records processes

MINIMUM QUALIFICATIONS

Education:

High school diploma or general education degree (GED) required

Experience:

One year related experience and/or training required

Licenses and Certificates:

RHIT or RHIA certification preferred

AGE OF PATIENTS ATTENDED BY EMPLOYEE IN THIS POSITION

Check all that apply:

X N/A _ Neonatal (newborn) Pediatric (birth-13) Young Adult (14-21) __ Adult (21-65)

FINGERPRINT CLEARANCE

Employees are required to maintain a current Department of Public Safety Level 1 Fingerprint Clearance Card. Evidence of a current fingerprint clearance card must be received within 90 days of employment.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands and work environment described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel and talk and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. While performing the duties of this job, the employee may potentially be exposed to infectious organisms during routine and emergency situations. The noise level in the work environment is usually moderate.

BLOODBORNE PATHOGEN CATEGORY: 3

Category 1: Performs tasks that involve exposure to blood, body fluids or tissue. Use of appropriate protective measures should be required.

Category 2: Performs tasks that involve no exposure to blood, body fluids or tissue but employment may require performing unplanned Category 1 tasks. The normal work routine involves no exposure to blood, body fluids or tissue but exposure or potential exposure may be required as a condition of employment. Appropriate protective measure should be readily available.

Category 3: Performs tasks that involve no exposure to blood, body fluids or tissue and Category 1 tasks are not a condition of employment. The normal work routine involves no exposure to blood, body fluid or tissues.

Children’s Clinics reserves the right to make changes to this document at any time in accordance with business needs. This document is not intended to list all duties of the job. It is descriptive only of the chief duties and responsibilities. Employment is at-will.