Office Associate II - 1741 (Augusta)

Augusta , Maine , United States | Administrative Services & Office Support | Full-time

Apply by: May 21, 2024

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OFFICE ASSOCIATE II

Opening Date:May 06, 2024Closing Date:May 21, 2024

Location:AugustaPosition #:08330-1741

Position Type:Full TimeClass Code:6542

Grade/Salary: Grade 13 - $34,944.00 - $48,360.00/Annually*

*This is the earning potential over the course of eight steps, and new hires will likely start at Step 1. Annual step increases are based on performance reviews and authorization of such increases.

The Department of Environmental Protection, Division of Resource Administration, has a vacancy for an Office Associate II in Augusta.

BRIEF JOB DESCRIPTION:This position is responsible for daily activities of the Department’s Manifest – Core Data Entry process. Daily duties may include but are not limited to the following:

• Receive all Uniform Hazardous Waste Manifests and Universal Waste Uniform Bills of Lading.

• Prepare received documents for data entry.

• Enter appropriate data into the Department's database.

• Prepare appropriate documents for scanning.

• Provide coverage for the reception desk upon request.

  For questions specific to the position, please contact Chad Dacus at (207) 441-6655.

MINIMUM QUALIFICATIONS:Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I , Office Assistant II , and Office Associate I.

Preference will be given to candidates with the following skills and experience:

• Experience in creating, using, maintaining, or updating computerized databases.

• Experience with current office scanning equipment and procedures.

• Experience with DOCUWARE software.

• Experience working with a variety of interested parties, such as other state agencies, the public, and municipalities.

• Experience with multiple-line phone systems and rerouting incoming phone calls to their appropriate destinations.

HOW TO APPLY:Interested applicants will need to complete and submit an online State of Maine Direct HireApplication, along with aCover Letter,anddetailedResume at: https://www.maine.gov/nrsc/jobs/index.shtml#dep

Direct Hire Applicationforms can be obtained by accessing the NRSC website at: https://www.maine.gov/nrsc/jobs/application.shtml

IF YOU ARE UNABLE TO APPLY ONLINE:Please mail the application materials listed in the "How to Apply" section to: Natural Resources Service Center, c/o Kristin McCamish, 32 Blossom Lane, Marquardt Building, Augusta, ME 04333-0155.

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave.Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

• Health Insurance Coverage– The State of Maine pays 85%-100%of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.

• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.

• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).

• Retirement Plan– The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.

• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.

• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.

• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.

• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.

• Parental leaveis one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.

• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.

• Learn aboutadditional wellness benefits for State employees from the Office of Employee Health and Wellness.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.